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The Top 5 Collaboration Tools in 2020

The world has been thrust towards online collaboration at an accelerated rate. Many companies have had no choice but to rapidly adapt to a new way of working.

This article is going to go over five of the best collaboration tools that companies can utilize. These tools were selected based on the value that they provide, user popularity, and their average reviews.

Monday.com

Let’s start the list off strong with the impressive functionality that Monday.com brings to the table.

One of the most characteristic features of Monday is its wide variety of view modes. You can use the calendar view, timeline view, Kanban boards, or Gantt charts on your dashboard depending on what the project requires.

Monday has also implemented a Zoom integration due to the sudden rise in users who need easy access to video conferencing software. The developers behind the project management solution got to work as soon as they noticed the popularity spike.

Even some of the biggest tech companies rely on Monday.com to keep their day-to-day operations running without a hitch. This includes major players such as PayPal and Uber. 

Another useful feature of this collaboration tool is the native time tracker. It makes it far easier to log how much you owe contractors that charge by the hour. 

Monday plans start at $49 to $99 per month for teams of five. Which plan is right for you will come down to the features you need. You can also save 18% by billing for your subscription on an annual basis.

ProofHub

ProofHub is another viable project management solution alternative. 

ProofHub charges a flat monthly rate regardless of how many users you add to the team. For only $45 to $89 per month, you can have an unlimited amount of users on the platform.

Large companies like United Airlines, Netflix, Nike, Google, Disney, and even NASA use ProofHub for their project management needs. You can get 15 GB to 100 GB of storage for your team. The tool comes with a native time tracker that you can use to log how much time is spent on each aspect of the project.

The ability to set certain items to “private” is useful if you have a lot of members on your team and don’t want everything to be visible. File versioning also lets you revert documents to a former state in case any accidental or undesirable edits are made.

You’ll be able to integrate Dropbox, Google Drive, OneDrive, and Freshbooks among others — providing easy access through a single, unified platform. Lastly, the solution offers a free trial that you can use to try the software out before spending hard-earned cash.

Chanty

When it comes to team communication, Chanty is a fan favorite. The intuitive design means that anyone can pick it up and start using it seamlessly. It also has a built-in task manager that you can use for relatively straightforward projects.

Video calling is a premium feature for users on the business plan. Screen sharing is also supported.

Teams get 20 GB of storage free that they can use to share files, while business-class teams get 20 GB for each member. Features like voice messages, PMs, and unlimited search history are accessible to all users.

The Teambook feature is also invaluable to those who are managing large teams. It shows them all the shared files, shared links, pinned messages, and call history that they may need to check on.

Developers enjoy the platform because its formatting supports code snippets, which makes it easier to collaborate on certain programming projects.

Chanty also helps keep your dashboard free of any clutter. You can archive conversations and suspend members that aren’t active. You can even use all your favorite apps with Chanty.

The collaboration tool is free forever for teams with up to 10 members. Those who want to add more members or access the premium features can subscribe to the business plan which costs $4/month for each user — with a 25% discount on annual plans.

Nextiva

Communication is paramount in the collaborative process, especially when you’re not working in the same office.

Nextiva is one of the most reliable solutions for video and audio conferencing. It has high standing on various review sites and has received awards for the quality of its service.

Various tools can be integrated with Nextiva such as Salesforce, Zendesk, Google Contacts, Outlook, and HubSpot. This makes it easy to reach all your contacts even if you haven’t copied their contact information over.

Nextiva also has a mobile and desktop app that sync together. This lets you make the most of Nextiva regardless of where you are.

Nextiva also provides valuable insight through its call analytics. You can look at real-time reports or even gamify performance to encourage everyone to go the extra mile.

Finally, the health industry can leverage the virtual fax system since it’s fully HIPAA-compliant.

The essential plan costs $22/month for each user and provides unlimited calling to anyone within the US or Canada. Nextiva’s professional and enterprise plans cost $25/month and $32/month per user respectively.

Its enterprise plan lets you add an unlimited number of participants to your audio conference calls. This makes it ideal for large companies who want to get all their employees on the same call without any system crashes.

Venngage

An infographic tool like Venngage may not be the first thing that comes to mind when you think of collaboration. However, it can be very useful when trying to keep teams coordinated. The roadmap template helps you create a graphic that lays out the big picture for everyone.

While there are other methods of creating roadmaps, Venngage is one of the fastest ways to do so. It’s also easy to make changes to the infographic through the tool.

You can also use it to create other infographics that emphasize various elements of the project. Just pick a template, add some charts or visuals, and then customize your design with the editing tools.

More than 20,000 businesses use Venngage for their infographics including Forbes, HubSpot, Microsoft, Harvard, Google, and WIRED. 

Other templates such as Venn diagrams, checklists, and brochures are also available.

Venngage does have a free plan, though a subscription helps you get the most out of the platform. The premium plan costs $19/month while the business plan costs $9/month.

Note: You can get 20% off on your subscription by billing annually.

Conclusion

The shift towards remote work may not be easy for everyone. But these collaboration tools can certainly make the process easier.


Jake Lizarraga reviews software for the Chanty blog. The combination of humor and conciseness makes every piece of his a fun read. When he isn’t writing, Jake loves watching movies and practicing Muay Thai.